6 Mistakes To Avoid When Managing Millennials

By Scott Vollero

Who are these millennials and what are they doing in your workforce? We hear the term “millennials” all the time but do we really know who these people are? The ones currently joining your workforce were born between 1980 and 2000. They were raised by doting parents, in structured lives and surrounded by a diverse set of people. These millennials are accustomed to working in teams and they like making friends with the people they work with. They tend to work well with a diverse employee pool.

Millennials like feedback on how they’re performing—daily feedback, in some cases. They expect a variety of tasks and are confident they will be able to accomplish every one of them. They are confident and seek to take on leadership roles. They want to be challenged and definitely do not want to be bored.

These millennials want flexibility, including a flexible work schedule so they can build a life away from work. They are a connected bunch, interacting all over the world via email, through instant messages and text messages, and over the internet.

When working with millennials, there are specific adaptations you can make in the workplace to accommodate the unique nature of this group of employees. Effectively managing your millennials can ensure that you have a competent, trained workforce in your business at all times.

Provide structure

The bottom line is simple: Get your business practices organized. Reports need routine monthly due dates. Jobs should have relatively regular hours. Certain activities need to be done on a daily basis and should be scheduled that way. Got a meeting planned? Make sure the meeting has a stated agenda and minutes. Goals should be stated clearly, assignments should be well-defined, the factors that determine success should be delineated, and progress should be regularly assessed.

Give millennials guidance and show leadership

The millennials working for you want to look up to you and learn from you. They want your feedback, often on a daily basis. They want to be kept in the loop and feel like they are part of the whole picture. Know that you’ll need to spend a good deal of your time teaching and coaching them; make sure you understand this up front when you hire millennials. They expect your best investment in their success, and will give you their best in return.

Make use of the millennial attitude

Most millennials share a common self-assuredness and an “I can do this” attitude toward everything they attempt. Their personal self-image is almost always positive. Millennials feel they are ready to conquer the world—they were told by their parents that they could do it, and they believe they can. Don’t try to squash this attitude in them or contain their enthusiasm; doing so will not further your business goals.

Hear them out

Millennials grew up with loving parents whose worlds revolved around the schedules and activities of their children. These parents listened to what their children had to say. As a result, these young adults have their own ideas and opinions, and they do not like having their thoughts ignored. They expect you to listen to them and take them seriously, just as their parents did.

Let millennials multitask

Being required to do multiple tasks doesn’t phase millennials. They can carry on a phone conversation while checking email and juggling multiple instant messages, all at the same time. This is a normal way of life for millennials. If they find they don’t have a multitude of different tasks and separate goals to pursue each week, they could very easily become bored. And bored is not where you want your millennial employees to be.

Let them be tech-savvy

Millennials employees are electronically literate—they’re comfortable with computers, cellphones and social media. Take advantage of their knowledge for the betterment of your business. For example, you can capitalize on millennials’ affinity for networking. They aren’t just comfortable with teams and group activities; millennials actually enjoy electronically networking around the world. Because of their technology skills, millennials are sought-after employees, but understand that this skillset also lets them post their resumes to online job boards that are viewed by millions of employers. Millennials are loyal workers, but they will always keep their options open.

5 Ways To Build a Productive Remote Team

By Scott Vollero

Bob Dylan probably said it best in his iconic song “The Times They Are A-Changin’.” Over the last decade, how we work and where we work has been a-changin’. Since 2005, the geography of the workplace has dramatically changed. People are working remotely—what we used to call “working from home”—more and more. In fact, the workforce of remote workers has increased by an incredible 80 percent. It has been estimated that approximately 43 percent of the entire U.S. workforce will be operating outside of the traditional office setting by the end of this year.

There are distinct advantages and disadvantages to using remote teams in your business. Remote teams give businesses a way to reduce costs and recruit top-level talent into vital positions. Working remotely can increase worker productivity and engagement. Too many companies, however, struggle to create a workflow model that fully captures the benefits of working with remote teams.

Building a productive, successful remote team isn’t as difficult as you may think. We’ve identified some of the best steps you can take to build your own productive and successful remote team.

Identify your business goals

Having clearly delineated goals drives accountability in your business, and unites and inspires your workers. As the old-timers are fond of saying, you cannot manage something when you cannot measure it. Despite knowing that delineated, measurable goals are imperative to a successful business, far too many continue to labor under business goals that are unclear.

Make clear, precisely stated goals the rallying cry of your remote teams. There should be no place in your stated goals for fancy business jargon or popular acronyms. Your stated goals need to be specific and measurable, with stated deadlines.

Know what every person should be doing

Once you have a clear goal in place, you can break it down into actionable assignments for your workers. Members need to know exactly what their tasks are and how they will contribute to the overall goal of the team. There should be guidelines in place that employees can reference on how to accomplish their assigned tasks.

Whatever management tool you utilize to measure your workflow, be sure it includes certain non-negotiable elements, such as time tracking, due dates for tasks and the project as a whole, allocation of staff and resources, and expectations for completion rates. Workers should have access to a comparative tool that allows them to view milestones for project tasks and the impact of each on project goals.

Utilize the right tools for your team

Technology can be a blessing or a curse when working with a remote team. The availability of productivity platforms and business-related apps is overwhelming. Unfortunately, they are not all created equal, nor are they all as helpful as they claim. By utilizing carefully selected and vetted tools, you can simplify your remote team’s workflow as well as reduce confusion and increase your team’s productivity.

Where possible, try to integrate your collaborative tasks and your team’s methods of communication into a common digital hub. Using fewer, more powerful tools can enrich your teamwork and provide an efficient way to allocate and save resources.

Get to know your remote workers

One of the downsides of working with remote teams is the lack of one-on-one interactions that are found in a traditional workplace. Remote teams give your workers freedom and flexibility but also put them at risk of isolation and a splintering of the team dynamic.

Workers may span the country or even the globe. They don’t get to huddle together around the coffee machine or brainstorm together over lunch. But there are ways to build and maintain a cohesive team without a face-to-face brunch once a month.

The team’s leader should touch base with members on a regular basis and make it clear that they can call on him or her at any time. Bring your employees into your inner circle, utilizing technology to get “face time” with each other on a regular basis. Make it clear that the team needs all its members functioning at peak levels in order to be successful.

Facilitate friendly relationships

A lack of personal relationships among team members can sometimes foster dissatisfaction. One of the pivotal goals of your project plan should be to provide a way for your team members to get to know each other on a more personal level. If possible, encourage collaboration outside of work hours, even meeting up offline when possible. Online, you can engage your team members in virtual board games or host digital happy hours.